How to Set Up and Export Sales VAT Advance Notifications

A Sales VAT Advance Notification in Business Central is an XML file that you can use to report VAT to the German tax authorities on the Elektronische Steuererklärungen (ELSTER) online portal. The XML file includes tax and base amounts, and information about your company, and is created in the format and layout that German tax authorities require.

NOTE

Most of the functionality is included in the ELSTER VAT Localization for Germany Extension. Make sure that this is installed in your Business Central.

Set Up and Export Sales VAT Advance Notifications

To create valid sales VAT advance notifications, you must set up the following:

To set up company information

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Company Information, and then choose the related link.
  2. On the Company Information page, in the VAT Representative field, enter the contact person for VAT related information.
  3. Choose the OK button.

To set up the Electronic VAT Decl. Setup

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Electronic VAT Decl. Setup, and then choose the related link.
  2. Fill in the fields as described in the following table.
Field Description
Sales VAT Adv. Notif. Nos. Choose the number series to use to assign identification numbers to new sales VAT advance notifications.
Sales VAT Adv. Notif. Path Enter the path and name of the folder where you want to store the XML files.
XML File Default Name Enter the name of the file.

To set up a VAT statement for sales VAT advance notifications

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter VAT Statement, and then choose the related link.
  2. On the VAT Statement page, in the Name field, choose the drop-down arrow.
  3. On the VAT Statement Names page, in the line for the appropriate VAT statement name, select the Sales VAT Adv. Notification check box.
NOTE

The VAT statement must have a VAT statement line for each key figure required by the tax authority, where the Row No. field contains the key figure and the Amount Type field specifies whether this is a base amount or a tax amount. Ask your tax office if you have questions concerning the key figures and their definition.

  1. Choose the OK button.

To create an XML document for Sales VAT advance notification

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Sales Vat Advanced Notification List, and then choose the related link.
  2. On the Sales Vat Advanced Notification List page, choose the New action.
  3. On the Sales VAT Adv. Notif. Card page, fill in the fields.
  4. Choose Process, and then choose the Create XML-File action.
  5. On the Create XML - VAT Adv. Notif. page, in the XML-File field, choose either the Create or the Create and Export option.
  6. Choose the OK button.

See Also

VAT Reporting
Germany Local Functionality
Customizing Business Central Using Extensions


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